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Project Coordinator - Business Development Team

The Behavioural Insights Team

The Behavioural Insights Team

Administration, Sales & Business Development
London, UK
Posted on Thursday, August 24, 2023

Are you looking for a new challenge and want to join a successful and rapidly growing organisation? Do you have a passion for enabling organisations to grow and to contribute to their ongoing success? If so, we want to hear from you.

The EMEA Growth team is a small but impactful team that works hand-in-hand across all of BIT’s policy and research teams, supporting their bidding and business development efforts. We provide skills, coaching and expertise that help BIT get to work on the projects that really matter to us. We’re looking for an organised and driven Project Coordinator to join the team and play a crucial role ensuring we continue to deliver value in increasing our business development capacity across the business.

You do not have to have business development experience, but we do want to see a tenacity and savviness  towards business development and sales alongside possessing a strong work ethic and dedication to their job.

What does the Project Coordinator in the Business Development Team do?

Situated in our UK Growth team, the successful candidate will play a pivotal part in ensuring BIT’s company wide bidding efforts are coordinated, supported and successful. You will report to the Senior Growth Manager and work closely with staff across our businesses and your work will sit across key areas, such as bidding support, generating insights from our commercial activity and business development tasks. The main objectives your work will focus on will include:

Team coordinator tasks:

  • Work with other Project Coordinators to ensure bids are properly staffed, and to intervene if staff members have too much or too little work assigned
  • Track the progress of new business development throughout their life cycle – putting projects into the pipeline, initiating project set up and handing over to teams to follow up on contracting and taking the project forward.

Bidding tasks

  • Reporting on latest bidding insights using PowerBI dashboard into monthly packs to disseminate to the wider teamOwning the guidance and up-dates to training materials for PowerBI dashboards
  • Tracking progress of bids throughout their life cycle. From the early stages in our pipeline, project set up and contracting
  • Working with the Bid Manager to ensure we fully capture feedback & incorporating lessons learnt from each bid and bid cycle to our wider processes and disseminating that to teams;
  • Owning various aspects of the competitive bidding process such as responding to Pre-Qualification Questionnaires and completing tender documents;
  • Keeping the policy teams informed of relevant opportunities via our internal communication platform (Slack) and setting up bid channels and project folders when appropriate;
  • Ensuring our bidding and business development processes are fully aligned with our Learning and Development strategy and internal Project Management training for all staff.
  • Ensuring the policy teams are kept up to date with correspondence from procurement portals or potential partners;
  • Attending Supplier Engagement events to better understand our clients and their priorities, and feeding back to policy and research teams.
  • Reviewing bids, writing case studies and helping to ensure our bid library content showcases our best work and internal resources ;
  • Keeping portals up to date and registering for new portals where necessary; and
  • Organising post-bid washup sessions with the relevant stakeholders.
  • Contributing to process changes and improvements and training those across the company

Research & business development tasks

  • Researching companies that BIT could partner with (e.g. market research agencies, graphic designers, user experience agencies) – identifying pros and cons of different partners;
  • Researching potential funders of BIT research and identifying areas of overlap;
  • identifying strengths and weaknesses of competitors; and
  • Collaboration on outbound business development sprints, such as conducting market analysis and running lead generation exercises.
  • Assisting with costing analyses to understand market pressures.

What makes a great Project Coordinator in Business Development Team in BIT?

We are looking for people who understand what we do, share our values and are keen to learn and develop their expertise. We are looking for candidates with the skills listed below. We expect to provide training and development support in some of the areas.

  • Commercial Experience and Drive (desirable). You have some public or 3rd sector commercial experience and you may be familiar with public sector bidding and procurement processes;
  • Supporting others. You care about the success, development and wellbeing of others in your team. You can tell if someone is struggling with too much work, or if they are under-stimulated and will try to find a solution. You are a keen collaborator;
  • Managing and developing yourself at work. You demonstrate high self-awareness and regularly self-reflect. You are able to manage your own workload and prioritise competing requests. You are resilient and accept responsibility for decisions whether they achieve the desired outcome or not;
  • Clear and convincing communications. You can keep on top of an active email inbox, multiple instant messages and a busy meeting schedule. When communicating with junior and senior colleagues you are always friendly, professional and firm when you need to be. You have strong written communication skills and are able to structure and articulate arguments for maximum persuasiveness;
  • Detail oriented. You’re organised and passionate about getting the details right. You don’t get too bogged down in administrative tasks, which allows you to spend more time on the things you find interesting;
  • Organisation and managing logistics. You have excellent organisation and decision making skills that give your colleagues the highest level of reassurance you are managing all aspects of the work in a timely manner and at the highest quality. You strive to never miss tender deadlines or submit a bid with missing documents or materials;
  • Passionate about public service. You don’t need to have a background in public service or knowledge of a particular policy area. But to be a great project coordinator you should care deeply about our work improving people’s lives and communities; and
  • Using tools and resources. You have great IT skills, including G-Suite and MS Office.

Who are we and what can we offer you?

The Behavioural Insights Team is the world leader in applying behavioural science to public policy challenges in order to strengthen communities and improve lives.

We design and rigorously test new ideas across a range of areas such as health, crime and education, to establish what works and what doesn’t. We have helped Tuberculosis patients take their medicine; reduced police susceptibility to cyberattacks; and helped organisations close their gender pay gap.

We are looking for a passionate and imaginative individual who is interested in behavioural science and shares our thirst for evidence-based solutions to join our dynamic and growing team.

BIT really is a great place to work

  • You will work alongside a friendly, talented and driven team with diverse expertise – from economics to anthropology, psychology and neuroscience – and a wide variety of personal and professional backgrounds. What unites us is the goal to have a positive social impact through our work.
  • We have a great office in Blackfriars, overlooking the Thames, which has an amazing coffee machine, fridges stocked full of soft drinks, fresh fruit delivered and often breakfast pastries and lunches for team meetings!
  • We have regular team lunches with a diverse range of expert guest speakers.
  • We’re a social bunch and have a variety of interest groups including Film Club, BIT Kids for our parents & 5-a-side team to name a few.

And if that was not enough…

  • We offer 25 days of annual leave (in addition to public holidays) for full-time employees, rising to 27 days after 2 years continuous service
  • We offer a pension scheme with an employer contribution of 7%
  • We offer enhanced maternity, paternity, shared parental, and adoption pay
  • We encourage flexible working and have a culture which enables this; for example flexible start and finish times and an IT set-up which allows for easy working from home options
  • We have a tailored benefits programme which currently includes things like gym memberships, cycle to work schemes

How to apply

We use a platform called Applied to reduce bias in the recruitment process. You will need to answer a few work-based questions which will be anonymously marked by members of our team. Our selection is based on performance in these questions, rather than looking at your CV.

Candidates with the top scoring answers will be invited to a structured interview where you get to meet some of the team. At the interview stage you will be asked questions that reflect the role and also to complete a work-based task, so you have the chance to demonstrate your skills. It’s at this stage we first see your CV. We always give all applicants feedback, no matter what stage your application reaches.

Key Dates

We will be reviewing applications for this role on a rolling basis, and will close the role once we have identified a suitable candidate. We ask that you therefore complete your Applied application as soon as possible. If successful, you will be invited for a first stage interview and short task, followed by a shorter second stage interview.

We are looking for our successful candidate to start as soon as possible.

Please note:

You will need to have the right to work in the UK in order to be able to undertake this role. We will ask all applicants short-listed for an interview to provide evidence of their right to work during the recruitment process. Unfortunately we are unable to provide sponsorship for this role, so please only apply if you have the right to work in the UK.

If you have previously Applied for this role, we kindly ask that you do not submit another application.

Some of the personal data you provide to Applied when you apply for a role with The Behavioural Insights Team will be passed on to The Behavioural Insights Team for the purposes of (a) reviewing your application; (b) inviting you for interview; and/or (c) offering you a job and getting you set up as an employee/contractor. For full details on how BIT collects and uses your personal data please visit our Global Recruitment Privacy Notice.

If your application is not successful, any personal data provided to us by Applied (including any personal data relating to equal opportunities monitoring as set out above) will be retained by The Behavioural Insights Team for no longer than 6 months after the application deadline has passed (other than in exceptional circumstances where we may need to retain your personal data for longer), at which point your personal data will be securely deleted. We only keep your information for that period in order to allow us to comply with relevant legal obligations.