Business Administrator

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Azure is the fastest-growing business in Microsoft’s history and is the foundation of Microsoft’s commercial Cloud Services. We are a part of the Azure Core team that builds and manages the core platform across various services. We have an exciting opportunity for you to innovate and shape the world’s computers, and we encourage you to apply and learn more! Our team thrives on collaboration, and you will work alongside a diverse group of individuals who welcome challenges, value lifelong learning, and flourish in a cooperative environment. We embrace inclusivity and diverse ideas – we use empathy, trust, and ownership to drive our team culture and deliver products in a quick and iterative manner. You will be working in a fast-paced environment, tackling problems that don’t have a defined solution, but require creativity and teaming to deliver meaningful business outcomes. We continuously strive for world class engineering and operational excellence.

Microsoft's Azure Cloud Native Organization is seeking a highly organized and proactive Business Administrator to provide critical support to Leadership, PM and Engineering teams. This role ensures operational excellence, fosters team culture, and drives business priorities forward in a fast-paced, innovative environment. We’re inspired by what people can achieve and driven to empower others to accomplish more through our technology and innovation. Every day, we work to make a real difference—together. This isn’t just an administrative role—it’s a chance to influence outcomes and help leaders deliver at scale. This position is a critical partner to the leader and their leadership team, operating across multiple capacities to drive impact through exceptional administrative support and seamless collaboration. You will serve as a key interface for executives, partners, customers, and external stakeholders.

The ideal Business Administrator thrives in complexity, brings highly professional interpersonal and customer service skills, and embraces challenges with a proactive mindset. Your ability to anticipate needs, adapt quickly, and maintain composure under pressure will set you apart. We don’t just value diverse perspectives—we actively seek them out. We believe that innovation happens when every voice is heard and every idea is welcomed. By tapping into the collective power of our people, we deliver better solutions and create extraordinary experiences for our customers.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Required Qualifications:

• 2+ years Administrative, Business Support, and/or customer service experience
  • OR equivalent experience
• 1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Other Requirements:

• Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings:
  • Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud Background Check upon hire/transfer and every two years thereafter.

Preferred Qualifications:

• 3+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work
  • Associate's/Bachelor’s Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
• 1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
  • OR equivalent experience

Business Support ATR-C - The typical base pay range for this role across the U.S. is USD $25.10 - $43.80 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $35.72 - $51.11 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

Microsoft will accept applications for the role until November 2, 2025.

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• Calendar Management and Meeting Logistics
  • Provides complex calendar management and time planning support for manager.
  • Manages community space/conference room calendars.
  • Aligns calendar based on knowledge of manager's preference and operating styles.
  • Ensures preparation of meeting setting (e.g., booking rooms, assisting with troubleshooting audio-video [AV] and technical issues).
  • Learns to manage ambiguous situations and develop deep understanding of managers priorities and business critical areas.
• Rythm of Business (ROB)
  • Develops understanding of rhythm of business (ROB), key stakeholders, and interdependencies within the business and recognizes patterns.
  • Helps to execute business cadence (scheduling/meeting logistics) around the ROB of the team and identifies patterns and key stakeholders.
• Resource and Travel Management
  • Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory based on stock requirements and business needs.
  • Processes expense reports with full compliance of Microsoft policy. Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting.
  • Performs vendor and supplier management (e.g., ensuring set up for financial processing, opening purchase orders [POs]).
  • Contribute to budget management in partnership with peers (e.g., Finance, Business Managers).
  • Space management and planning in alignment with Executive Office and other peer teams.
  • Provides travel arrangements using Microsoft tools (e.g., accommodations, transportation, security, group codes) for manager(s) and/or group.
  • Create itineraries for daily activities and learn to maximize trip itineraries.
  • Follows travel policies and leverages guidance from senior Business Support colleagues as necessary.
• Leadership & Team Support
  • Contributes to team experience activities.
  • Collaborates with Global Talent Acquisition (GTA) to support internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process, under guidance of senior colleagues as needed.
  • Coordinates logistics and provides onboarding support for new employees, vendors, and interns, under the direction of senior team members.
  • Maintains and manages headcount activities, including staff movement/transfers, reporting, offboarding, and transactions within relevant headcount management tools.
  • Supports or owns planning, coordination, and support for events, project deliverables and tasks, fully owning project outcomes end-to-end.