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Matt Wallaert
Matt Wallaert
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Talent Administrator FTC (Entry-Level)



People & HR
London, UK
Posted on Wednesday, June 5, 2024

About Us

IPG Mediabrands is the media and marketing solutions division of Interpublic Group (NYSE: IPG). Mediabrands manages approximately $40 billion in marketing investment globally on behalf of its clients and provides strategic services and solutions across its award-winning, full-service agency networks UM and Initiative and through its innovative marketing specialist companies Reprise, Magna, Orion, Rapport, Healix, Mediabrands Content Studio and the IPG Media Lab. Mediabrands clients include many of the world’s most recognizable and iconic brands from a broad portfolio of industry sectors. The company employs more than 13,000 marketing experts in more than 130 countries representing the full diversity of humanity. For more information, please visit our website:

Role Description

We are looking for a Talent (HR) Administrator with superb organisational skills and a passion for admin to join our Talent Operations team on a fixed-term contract. The Talent Operations team are responsible for all Talent operations and is critical to the evolution of our Talent model, as we look to streamline and automate the way we work. The team focuses on creating a great experience for employees and supporting the generalist team.

The wider Talent Operations team has two sub-teams; Payroll and Operations, which is made up of a Talent Operations Apprentice, three Talent Operations Assistants and a Reward Manager, and Employee Relations, which is made up of an ER Partner and an ER Advisor. Both teams report to the Talent Operations Director. Due to an internal secondment, we are looking to source a Talent Administrator to join the Payroll and Operations team on a 6.5-month fixed-term contract.

About You

You will understand the importance of confidentiality and discretion, have a service-minded approach and be happy working in a matrix structure as you will be providing administrative support for several different agencies.

We work in an industry where things are continually changing and evolving so you will need to be flexible and adaptable. Working in a team where Business Partners, Talent Development, Payroll and Reward, Talent Acquisition and DEI all sit and work closely together, this is a fantastic opportunity for someone interested in refining their administration skills in the Talent space.

Key Responsibilities

  • Create employment, housing and banking reference letters when required.
  • Create visa-related letters for business travel and employee personal Schengen area visa applications.
  • Update employee handbook as and when required.
  • Draft probation confirmation letters/emails for Talent Advisors.
  • Notify Advisors of the upcoming end of FTCs and Visas.
  • Support the Talent Operations team for any bulk letters.
  • Administer long service awards, notify managers, create letters, raise POs, and order vouchers.
  • Liaise with Finance to raise purchase orders.
  • Ad-hoc team assistance for events.
  • Liaise with IT and Facilities to ensure starters and leavers equipment is issued and returned.
  • Create ad-hoc and scheduled internal HRLink reports e.g., annual leave reports, and all staff reports.
  • Running monthly and ad hoc payroll reports including monthly payroll variance reports and payslips, as well as downloading P45s to send to leavers each month.
  • Action ad-hoc singular changes in HRLink e.g., line manager changes, job title changes, notice period changes, etc.
  • Prepare monthly benefits reports including monthly benefits changes (Gallagher), Nudge financial education and Perks at Work.
  • Assist in the preparation and validation of the monthly pensions report.
  • Send weekly Starters and Leavers to relevant groups.

Desired Skills & Experience


  • Office/admin/front-of-house experience
  • Good working knowledge of Microsoft Office, especially Excel
  • Some knowledge of Office 365 applications
  • Delivering against SLAs or KPIs
  • Working with databases and systems


  • Strong aptitude for IT systems
  • Exceptional eye for detail, rigour and process
  • Good numeracy skills
  • High regard for confidentiality
  • Flexible, can adapt to manage new priorities as they arise and willing to roll sleeves up and get stuck in
  • Pro-active, a self-starter who works well on their initiative
  • Solutions orientated with natural problem-solving skills
  • Highly organised, efficient, and able to multi-task and remain calm under pressure
  • Honest and open
  • Good relationship-building skills

Employee Transparency

At IPG Mediabrands, we celebrate differences and believe this makes us stronger. IPG Mediabrands are equal-opportunity employers and committed to championing an inclusive culture that provides a sense of belonging for all our employees. We do not discriminate against any applicant based on age, disability, race, colour, ethnicity, national origin, gender, sexual orientation, gender identity, religion, belief, marital status or any other characteristic protected by law.

Please reach out to our Talent Inclusion Specialist Jess at if you would like to have a confidential conversation regarding any adjustments that would ensure our recruitment process is accessible for you. Please note requesting a reasonable adjustment will not affect your application.

The Perks

We aim to provide all our people with a supportive and fun work environment where you can develop your full potential and benefit from the broad range of opportunities within the agency. When you join us, we want to make sure you feel valued and rewarded for your fantastic work. So, we also offer a range of benefits:

  • Flexi–leave, with 25 days annual leave to be taken as minimum. In addition to your holiday entitlement, the office usually closes between Christmas & New Year
  • Free breakfast and free lunch
  • Early finish Fridays
  • Core Hours (Mon-Thurs, flexible start/finish times)
  • Retail discounts
  • Electric vehicle salary sacrifices car scheme
  • Wellbeing programme, including Headspace & flu jabs
  • Interest-free season ticket loan
  • Paid time off for Volunteering
  • Group Income Protection
  • Life Assurance
  • Private Medical Insurance or Health Cash Plan (dependent on level)
  • Group Personal Pension Plan with matched contributions from 3-6%
  • Generous Parental Leave & Pay
  • Independent mortgage advice
  • Financial education
  • Employee Assistance Programme
  • Free eye tests
  • Flexible benefits including Dental, Travel insurance, Cycle to Work, Gym Discounts and many more!