Job Description

The Project Management Officer (PMO) provides a range of support services to the Engagement Managers to govern our engagements, plan and track them, report progress, manage issues and risks, control change, manage deliverables and quality, track obligations, adhere to our contractual and commercial constraints, manage our finances and keep electronic records of what we produce and do.

Key Responsibilities

People & Talent

• Being a senior member of the PMO team, they will eb required to share best practices across the team and mentor the junior ones to ensure they grow in their careers as PMOs

• Strong leadership will be essential as a senior member of the team due to the engagement hat is required with senior management

Risk Management-

• Present Financial details to RF with variances (underspends / overspends).

• Risk Governance (Monitor Risk and Issues Registers. Ensure consistent Risk and Issue management across the Hive or Sub-domain or Domain). - Ask is for PMO to be proactive in raising/validating risks related to financials, governance, HC, benefits.

• Support CPOs to respond to audit/GIA/external audit etc.

Job Description - Grade Specific

• Works with the Hive, Sub-domain, Domain leadership to support governance and reporting for a consolidated view across the Hive, Business or Function Unit.
• Ensure any new major changes to the prioritized product backlog (within 90-day cycle) are reported to RF (Refinement Forum) for approval and subsequently submit to MPR / QPR (Quarterly Performance Review) for approval on the impact to OKRs, cost and timeline shift on the 90-day approved commitments.
Business-
• Responsible for financial management. Supports the Chief PO and Hive Tech Lead in all financial management matters including clarity updates, reports, capitalization, variance, underspends, cost plans etc.
• Ensure the Initiatives, product backlog and cost are aligned to approved QPR.
• Ensure all required approved SOWs / contracts are in-place to procure vendor resource / infrastructure including management of the vendor payments.
• Engage Country Finance teams and understand budget requirements across regions. - Done by PMs
• Track invoicing, transfer of costs to the project until closure of Purchase order
Processes-
• Identify opportunities for efficiencies / process simplification and optimization.
• Given the tight deadlines to deliver, the PMO will be responsible for ensuring effective time management skills is adopted to get a high quality inputs for the month to get ready for the forecasting cycle to ensure we maintain a high degree of accuracy.
• Process need to be well documented and understood by all stakeholders to ensure transparency for deliverables and deadline dates