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Sr Level Executive Assistant

Capgemini

Capgemini

Administration
United States
Posted on Thursday, June 27, 2024

Job description:

The Sr Level Executive Assisant is an operational role providing administrative support and facilitating efficient operations to meet current and future business needs within our Engineering services division. This individual is responsible for professional services support to key Executive C Suite Leaders including EVP- Executive Vice President over DSS and ER&D to ensure continuity and successful delivery of functional services to users throughout the organization. This individual will also work closely with our CPO and CHRO and other C Suite Leaders within the organization. The role involves active coordination across teams and demands outstanding inter-personal skills. The candidate needs to be highly productive while managing multiple responsibilities and projects, able to make informed, timely and effective business decisions, is efficient, reliable, trustworthy with a high level of integrity, self-motivated, an excellent communicator internally and externally, and self-directed. Evening and weekend hours might be required from time to time to support business needs. An exceptional customer-service approach is critical to success in this position, helping to create and reflect the values of collaboration and respectfulness.The individual is encouraged to work on special projects and identify improvement opportunities. This is a hybrid role working from Santa Clara, CA Office, occasionally San Francisco office and the employee’s home office with occasional travel as needed up to 20%. This individual will work closely with the leadership team in Santa Clara including CPO and SVP Engineering as well as CHRO.

Key Responsibilities

· Executive Inbox management of incoming email messages and correspondence including prioritizing, flagging, and redirecting messages to appropriate person to handle and escalating time or client sensitive emails.

· Complex Calendar Ownership Including the proactive coordination of meetings and executive travel as well as setup of internal & external meetings / Teams calls / videoconferences, documentation of meetings and planning meeting agendas as required and collection and organization of briefing materials to fully inform the executive about the background and context of meetings. Support of offsite meetings of the management team (with limited travel required)

· Helping coordinate events and event management, some may be local others in other parts of North America, coordinating with global partners. Support of visiting Group executives, event coordination domestic and occasionally globally.

· Time & expense reporting & reconciliation, expense approvals on behalf of executive. Travel coordination of Domestic and international (air, hotel, ground transportation, passports/visas).

· Technical support Includes resolving executive’s computer & mobile issues, sourcing, IT testing.

· Project Management including leadership conduct in support of leading calls, knowledge share and service delivery. Developing Decks, power points, coordinating all hands call meetings and working with leader’s team and others to put together agenda. Document support and management Including client deliverables and contracts. Intranet / internet research. Manage workload distribution and compliance oversight. Taking on additional tasks and projects as needed and leading.

· Partnering closely with different Capgemini divisions including HR, Legal, Talent Acquisition, Marketing, Sales Operations, and leaders within other business units domestic and globally.

· People Manager- will not manage anyone directly but may be a mentor to others. Managing, coaching, training, and developing others (growth in team members and/or sites over Associate level.)

Required Skills:

· Minimum ten years of experience providing Executive assistant and program management for C-Suite executives.

· Ability and comfort to interact with all levels of leadership both external and internal at the Group level (EVP, CEO, Group CEO.) Proactive business partner that is one step ahead in managing a dynamic and consistently changing work scope (vs just taking direction.) Exceptional communication skills both written and oral.

· Critical thinker with the ability to network and solve issues with minimal guidance. Strong organizational and multi-tasking abilities required including superior time management and quick response time.

· Demonstrate mature judgement and discretion in handling confidential information and appropriate escalation of issues to key staff.

· Proactive management of calendar and travel. Must be experienced with Microsoft Teams, Microsoft Office Suite and project management tools. Strategize, implement, and maintain program initiatives that adhere to organizational objectives.

Bachelors Degree.

· Additional Qualifications:

· Proactive and able to help organize, prioritize, offer suggestions, and take charge when needed. Demonstrates ability to take initiative and work independently.

· Flexibility to work other hours when needed if something happens with travel or is urgent.

· Team player with a positive attitude, works well in a structured and fast paced team environment.

· Successful track record of managing competing priorities effectively. Strong attention to detail
Motivated, reliable self-starter; proactive approach.

· Ability to partner with high level executive leadership and help them to succeed. Bachelors degree.

· Ability to work onsite in Santa Clara in a hybrid role up to minimum 3 times per week.

Capgemini supports all aspects of your well-being throughout the changing stages of your life and career. For eligible employees, we offer:

  • Flexible work
  • Healthcare including dental, vision, mental health, and well-being programs
  • Financial well-being programs such as 401(k) and Employee Share Ownership Plan
  • Paid time off and paid holidays
  • Paid parental leave
  • Family building benefits like adoption assistance, surrogacy, and cryopreservation
  • Social well-being benefits like subsidized back-up child/elder care and tutoring
  • Mentoring, coaching and learning programs
  • Employee Resource Groups
  • Disaster Relief

About Capgemini Engineering

World leader in engineering and R&D services, Capgemini Engineering combines its broad industry knowledge and cutting-edge technologies in digital and software to support the convergence of the physical and digital worlds. Coupled with the capabilities of the rest of the Group, it helps clients to accelerate their journey towards Intelligent Industry. Capgemini Engineering has more than 55,000 engineer and scientist team members in over 30 countries across sectors including Aeronautics, Space, Defense, Naval, Automotive, Rail, Infrastructure & Transportation, Energy, Utilities & Chemicals, Life Sciences, Communications, Semiconductor & Electronics, Industrial & Consumer, Software & Internet.

Capgemini Engineering is an integral part of the Capgemini Group, a global leader in partnering with companies to transform and manage their business by harnessing the power of technology. The Group is guided every day by its purpose of unleashing human energy through technology for an inclusive and sustainable future. It is a responsible and diverse organization of over 360,000 team members in more than 50 countries. With its strong 55-year heritage and deep industry expertise, Capgemini is trusted by its clients to address the entire breadth of their business needs, from strategy and design to operations, fueled by the fast evolving and innovative world of cloud, data, AI, connectivity, software, digital engineering and platforms. The Group reported in 2022 global revenues of €22 billion.

Get the Future You Want | www.capgemini.com

Disclaimer

Capgemini is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status or any other characteristic protected by law.

This is a general description of the Duties, Responsibilities and Qualifications required for this position. Physical, mental, sensory or environmental demands may be referenced in an attempt to communicate the manner in which this position traditionally is performed. Whenever necessary to provide individuals with disabilities an equal employment opportunity, Capgemini will consider reasonable accommodations that might involve varying job requirements and/or changing the way this job is performed, provided that such accommodations do not pose an undue hardship.

Capgemini is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodation, please reach out to your recruiting contact.

Click the following link for more information on your rights as an Applicant http://www.capgemini.com/resources/equal-employment-opportunity-is-the-law

Capgemini discloses salary range information in compliance with state and local pay transparency

obligations. The disclosed range represents the lowest to highest salary we, in good faith, believe we

would pay for this role at the time of this posting, although we may ultimately pay more or less than the

disclosed range, and the range may be modified in the future. The disclosed range takes into account the

wide range of factors that are considered in making compensation decisions including, but not limited to,

geographic location, relevant education, qualifications, certifications, experience, skills, seniority,

performance, sales or revenue-based metrics, and business or organizational needs. At Capgemini, it is

not typical for an individual to be hired at or near the top of the range for their role. The base salary

range for the tagged location is $145,000.00 - $200,000.00.

This role may be eligible for other compensation including variable compensation, bonus, or commission.

Full time regular employees are eligible for paid time off, medical/dental/vision insurance, 401(k), and

any other benefits to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested,

and determinable. The amount and availability of any bonus, commission, or any other form of

compensation that are allocable to a particular employee remains in the Company's sole discretion

unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Please be aware that Capgemini may capture your image (video or screenshot) during the interview process and that image may be used for verification, including during the hiring and onboarding process.

Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Capgemini.



Capgemini discloses salary range information in compliance with state and local pay transparency obligations. The disclosed range represents the lowest to highest salary we, in good faith, believe we would pay for this role at the time of this posting, although we may ultimately pay more or less than the disclosed range, and the range may be modified in the future. The disclosed range takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, geographic location, relevant education, qualifications, certifications, experience, skills, seniority, performance, sales or revenue-based metrics, and business or organizational needs. At Capgemini, it is not typical for an individual to be hired at or near the top of the range for their role. The base salary range for the tagged location is $145,000.00 - $200,000.00. This role may be eligible for other compensation including variable compensation, bonus, or commission. Full time regular employees are eligible for paid time off, medical/dental/vision insurance, 401(k), and any other benefits to eligible employees. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.